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A bulk of our conference time was spent in targeted group tag-ups. 1-1s: Considering that tag-ups took over any project-specific discussions, this left 1-1s to be entirely coaching-centric (in truth, I would regularly postpone subjects from 1-1s to Tag-ups given that they needed the other participants). More Details was based upon several crucial viewpoints: Prevent ad-hoc meetings.

We found that the trap of ad-hoc meetings had a great deal of drawbacks. First, every one needs schedule coordination of attendees, so it can press conversations out ("can I get 15 minutes to talk about X" ends up happening 2 weeks later). But even more importantly, the lack of a clear structure can typically lead to unproductive meetings - individuals don't understand if it's an info sharing meeting or a decision-making meeting, and it's unclear what level of preparation, etc is required.

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Our approach to "tag-ups" turned into a special method to manage this. Reserve time. A creative experiment that became a hallmark of our process. A lot of our conferences consisted of a long "bullpen" duration. The time was purposefully disorganized and without any agenda, where the only rule was that you needed to remain present.

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Much of these discussions would have naturally ended up being ad-hoc conferences, and instead got dealt with in a timely way. It also resulted in a much tighter management team because the list of interested parties in a subject was often different than may have been originally pictured. Replace read-outs/ conferences with broadcast e-mails: There were a handful of crucial routine broadcast e-mails that the group relied on, including my Sunday night e-mail to the team.

Pre-reads ("Come prepared and expect others to be prepared"). We almost never ever "provided" anything in conferences. Products were always sent beforehand, and individuals were expected to pre-read. Practically all of our conferences were set up to be thirty minutes and frequently ended early. Framing matters. Instead of jumping to options, teams rapidly learned how to ask the right "" and frame discussions in the proper way.